AI Automation for Small Businesses

Stop doing manually
what AI can automate.

We help small businesses save 10+ hours a week by automating websites, lead follow-ups, customer support, and admin work — without hiring extra staff.

Get a free automation audit → See what we offer
Flowmatic customer Flowmatic customer Flowmatic customer
★★★★★
Trusted by local businesses
10+
hrs saved per week
7
automation services
48hr
avg. setup time
$0
free initial audit
The problem

Your business is leaking time and money every day.

Leads come in from Instagram, your website, and email — and nobody follows up fast enough.
You answer the same 5 customer questions every single day: hours, prices, location, availability.
Manual data entry, invoice checking, and Excel work takes hours that should go toward growing your business.
No system for collecting reviews, so you miss the social proof that attracts new customers.
Automation replaces this
Manually replying to every lead 3 hrs/day
Automated
Instant AI response to every lead < 30 sec
Answering the same questions 2 hrs/day
Automated
AI chatbot handles it 24/7 Always on
What we offer

7 automation services built for SMBs

Pick one, combine several, or let us recommend the right starting point for your business.

🎯

Lead Capture + Follow-Up Automation

Leads from Instagram, your website, or email automatically get instant replies, follow-up sequences, and are saved into your CRM — while you focus on doing the actual work.

Auto-reply to new leads instantly
Automated email/SMS follow-up sequences
Auto-save to CRM or spreadsheet
From $600 Get started →
🤖

AI Customer Support Assistant

Your customers ask the same questions daily — hours, prices, location, services. An AI assistant handles all of it automatically on your website, WhatsApp, or social channels.

24/7 AI answers on website + WhatsApp
Trained on your business info
Escalates complex queries to you
From $500 Get started →
📊
🔥 High demand

Data Processing Automation

Manual data reconciliation, invoice checking, Excel cleanup — gone. Upload your file, AI spots the errors, flags mismatches, and gives you a clean report. No more late-night spreadsheet sessions.

Upload file → AI auto-checks for errors
Invoice / payment reconciliation
Highlights discrepancies automatically
From $800 Get started →
📱

Social Media Content Automation

You know you need to post content, but you never have time. AI generates a week's worth of on-brand posts automatically — you just approve and publish (or let it post for you).

Weekly AI-generated post calendar
Captions + hashtags included
Auto-publish to Instagram / Facebook
From $400/mo Get started →
📅

Appointment Booking Automation

Stop playing phone tag to schedule appointments. An AI chatbot handles the full booking process — checks availability, books the slot, sends reminders, and reduces no-shows.

AI chatbot handles full booking flow
Automatic reminder messages
Integrates with your existing calendar
From $600 Get started →

Review Collection Automation

After every completed job, customers automatically receive a personalised review request by email or SMS. More 5-star reviews on Google means more customers find you — on autopilot. Includes: automatic post-service trigger · Google / Trustpilot / Yelp links · follow-up if no response

From $400
Get started →
Simple process

Up and running in 3 steps

No technical knowledge required. We handle everything.

1
📞

Free discovery call

We talk for 30 minutes, learn about your business, your biggest time-drains, and the quick wins we can deliver.

2
⚙️

We build your automation

Within 24–48 hours we set up, test, and configure your automation. You get a live demo before anything goes live.

3
🚀

Go live & save time

Your automation goes live. We monitor it, fix any issues, and provide ongoing support. You save hours every single week.

Simple pricing

No confusing tiers. Pay for what you need.

One-time setup fee + optional monthly retainer for ongoing support and new automations.

Starter
$500
one-time setup
1 automation of your choice
Setup + testing included
2 weeks of support
Delivery in 48 hours
Ongoing retainer
Get started
Scale
Custom
let's talk about your needs
Full automation stack
Custom integrations
Dedicated weekly support
Data dashboards + reporting
White-glove onboarding
Book a call

Tools we use to build your automations

⚡ Zapier 🔧 Make (Integromat) 🤖 OpenAI / ChatGPT API 🧠 Claude ✨ Gemini 📅 Calendly 💬 WhatsApp Business API 📧 Gmail / SendGrid 🌐 Lovable / Webflow 📊 Airtable / Sheets
Results

What business owners say

★★★★★

"I was replying to Instagram DMs for 2 hours a day. Now the AI handles it and I only step in for serious enquiries. Saved me at least 10 hours a week."

Sarah R.
Sarah R.
Salon owner, Manchester
★★★★★

"The data reconciliation automation alone paid for itself in the first week. What used to take me half a day now takes 10 minutes."

Marcus K.
Marcus K.
Accountant, London
★★★★★

"We went from 12 Google reviews to 47 in one month just from the automated review request messages. Game changer for our local ranking."

James L.
James L.
Plumbing business, Birmingham
★★★★★

"We used to lose leads because nobody followed up fast enough. Now every enquiry gets an instant reply and a follow-up sequence. Our conversion rate doubled in the first month."

Priya R.
Priya R.
Estate agent, Leeds
★★★★★

"The AI chatbot on our website handles 80% of customer questions without us lifting a finger. Our team can finally focus on the work that actually matters."

Daniel T.
Daniel T.
Gym owner, Bristol
★★★★★

"I was spending every Sunday evening scheduling social media posts. Now AI generates a full week of content and posts it automatically. That's my weekend back."

Laura H.
Laura H.
Bakery owner, Edinburgh
FAQ

Common questions

Do I need to be technical to use these automations? +

Absolutely not. We handle all the technical setup. You just tell us what's slowing you down and we build it. All you need to do is use it.

How long does it take to get set up? +

Most automations are live within 24–48 hours. More complex setups like a full website + chatbot may take 3–5 business days. You'll get a live demo before anything goes live so you can test it yourself.

What if I'm already using tools like Mailchimp or HubSpot? +

That's great — we work with the tools you already have. Our automations integrate with platforms like Mailchimp, HubSpot, Calendly, Google Sheets, and many more. No need to switch anything.

What happens if the automation breaks or stops working? +

We monitor your automations and get alerted if anything goes wrong. If there's an issue, we fix it — usually within a few hours. Retainer clients get priority support and proactive monitoring included.

Can I start with one automation and add more later? +

Absolutely. Most clients start with one or two automations and add more once they see the results. Everything we build is modular, so new automations plug right into your existing setup.

Is there a free consultation before I commit? +

Yes — every engagement starts with a free 30-minute discovery call. We'll look at your current workflow, identify where you're losing time, and recommend specific automations. No pressure, no obligation.

Ready to get your time back?

Book a free 30-minute discovery call. We'll audit your current workflow, identify your biggest time-drains, and show you exactly what we can automate — with no obligation.

No commitment. No sales pitch. Just an honest conversation.